Constitution of the Welsh Triathlon

1. Title.
1.1 The Association shall be known as Welsh Triathlon (WT) and is a member of the British Triathlon Federation (BTF).
2. Boundaries.
2.1 The Association's boundaries shall be those of the Sports Council for Wales
3. Aims and Objectives
3.1 To promote and develop the sports of Triathlon and Duathlon within Wales;
3.2 To encourage communication and co-operation between clubs and individuals within Wales and to communicate and disseminate information to, and from, the WT and BTF;
3.3 To encourage participation in Triathlon and Duathlon by all;
3.4 To advise individuals, clubs and organisers of events on the conduct of Triathlon and Duathlon in accordance with the rules of the BTF;
3.5 To co-operate with the BTF in the promotion and achievement of the objectives detailed in the BTF Constitution;
3.6 To promote the development of a club structure for the sports of Triathlon and Duathlon;
3.7 To carry out the day-to-day administration of the Triathlon within Wales;
3.8 To co-ordinate and be responsible for Wales's Participation in International Competition, including the Home Nations and Commonwealth Games;
3.9 To be bound by the Constitution, Rules and Bylaws of the BT
4. Membership.
4.1 The membership of the Association shall comprise all members of WT
5. National Conference.
5.1 Control of the Association shall be vested in its National Conference. Subject hereto the day to day affairs of the Association shall be administered by its Principal Officers.
5.2 The National Conference shall be called annually in February (the Annual General Meeting), or at any other time at the request of at least one third of the licensed members of the Association or by the Executive Board of the BTF or by the Associations Executive committee.
5.3 At least 4 weeks notice of a National Conference must be given to members.
5.4 The Principal Officers shall be elected at the Associations AGM;
5.5 Nominations for the Principal Officers must be proposed and seconded by licensed members of the Association;
5.6 The National Conference agenda, together with the Treasurer's reports shall be distributed to the members no later than 4 weeks prior to the date of the Conference;
5.7 Only fully paid up licensed members of the Association shall be entitled to vote at a National Conference.
5.8 Voting at a National Conference may be taken by a show of hands. The Chair shall appoint tellers to assist in counting votes cast. A motion shall be carried by a simple majority.
6. Principal Officers:
6.1 The principal officers of the association shall be:
  a) Chair
  b) Vice-Chair
  c) Honorary Secretary
  d) Honorary Treasurer
  No Officer may obtain pecuniary advantage by virtue of their position as an Officer of the Association.
7. Executive Committee:
7.1 The Associations Executive Committee shall comprise: the Principal Officers, up to five other Executive Officers, the Regional Development Officer and the National Coach;
7.2 The National Conference may elect up to five other Executive Officers as it thinks fit these posts shall be for a period of two Years. The Executive officers shall retire in rotation Posts 2 and 4 in the First Year and 1, 3, and 5 in the Second Year
7.3 The Associations Executive Committee may appoint by co-option up to three additional persons to such posts as it thinks fit. Co-opted members shall not have voting rights on the Associations Executive Committee;
7.4 Any persons appointed to a working committee by the Associations Executive Committee shall only have voting rights on that specific Working Committee;
7.5 The Principal Officers shall retire by rotation every two years. The Vice Chair and honorary Secretary in the First Year and The Chair and Honorary treasurer in the second
7.6 All officials are eligible for re-election on completion of their term of office;
7.7 A quorum shall be five members of the Executive Committee of which at least two shall be Principal Officers.
7.8 WT representatives on BTF committies shall be membes of the WT Committee. Whether elected or co-opted.
8. Associations Representative on the BTF
8.1 At BTF Executive Board the elected Associations Representative shall be entitled to vote
9. Finance
9.1 The financial year of the association shall run from 1st April to 31st March.
9.2 Annual returns shall be presented to the membership each year in accordance with these Articles and to the Treasurer of the British Triathlon upon request.
10. Constitutional Amendment
10.1 Amendments to the Constitution shall be forwarded to the Executive Committee of the WT duly proposed and seconded by two Members of the association; the executive committee may propose amendments to this constitution. All amendments to the constitution shall be voted upon at the association's annual general meeting.
11. Dissolution of the Association
11.1 The Association shall be wound up by:-
  a) A resolution passed at a general meeting; or
  b) order of the BTF National Executive Board.
11.2 In the event of the Association being wound up all assets of, and property belonging to, the Association shall become assets and property of the BTF. All outstanding debts and liabilities at the time of the winding up shall remain those of the members of the Associations Committee.
12. Equity
12.1 The Association aims to ensure that all people irrespective of their age, gender, race, ethnic origin, creed colour, social status, religious or sexual orientation, have a genuine and equal opportunity to participate in triathlon at all levels of performance and in all role.
12.2 The Association aims to ensure that all associated parties receive fair and equal treatment.
12.3 The Association will not impose any conditions upon its members/employees, which cannot be fully justified.
12.4 In pursuance of this, the Association may take special measures/ positive action for any group which is currently under represented in its membership, representative bodies or workforce taking account of the Race relations act (1976), Equal pay act (1970), sex discrimination Acts (1975, 1986), Disability Discrimination act (1995).
13. Declaration of Pecuniary Interests
13.1 If any member, officer or employee of the Association has a pecuniary Interest either direct or indirect in any contract, proposed contract or other matter and is present at any meeting at which that contract or other matter is the subject of consideration, he or she shall at the meeting and as soon as practicable after its commencement disclose the fact and shall not take part in the consideration or discussion of the contract or other matter or vote on any question with respect to it and leave the room.
13.2 'Pecuniary Interest' for this purpose is not restricted to financial benefit and includes any financial loss or increased personal charge, expense or disadvantage but excludes members' expenses, subscriptions and/or competition fees.
13.3 'Other matter' applies in a very general way and shall not be restricted to transactions, which are ejusdem generis with contract.
13.4 Sporting Pecuniary Interests in particular shall be declared as follows, although not an exhaustive list:
  a) any employment or income received from work undertaken within the sport;
  b) any income received from the sport as a partner, director or employee within a firm;
  c) any sponsorship which you may personally receive;
 
d) any sponsorship which you may give to any aspect of the sport;
 
e) any contracts which you may have with the sport for the provision of services or goods for profit;
 
f) any interests in any corporate bodies you may have for your own benefit and which do business with the WT.
13.5 Any interest which any close members of your family may have in these matters shall also be declared when matters or issues are discussed which could affect their financial position.
  Register of Pecuniary Interests
13.6 For the record and for openness and scrutiny a Register of Pecuniary Interest shall be maintained and in which shall be recorded the pecuniary interests of those persons in Bye Law 13.1 and 13.5 whose interests shall be declared in writing and sent to the Secretary of the Association.
13.7 Written disclosures shall be entered in the Register, which shall be maintained by the Secretary of the Union and shall be available and open to inspection by any member or authorised public official or WT Auditor.
13.8 All Register entries shall be checked annually by letter to those concerned who shall report any necessary deletions and/or additions.
13.9 Any persons required by these rules to declare orally or in writing any relevant pecuniary interest and fails to do so shall be subject to WT sanctions as follows:
  a) All members and officers shall be charged with bringing the sport into disrepute and via the prescribed disciplinary processes.
  b) Employees shall be charged with misconduct via the disciplinary processes laid down in the contracts of employment.
14. Child Protection
14.1 The WT 'good practice and child protection policy document' sets out the Associations policies and procedures in fulfilment of its belief in and commitment to good practice and child protection.
15. Anti-Doping
15.1 The Association promotes drug free sport and fair play. As such the Association is fully committed to anti-doping policies in line with The International Triathlon Union (ITU) and the BTF.